What is document control definition?

Document control refers to the practice and profession of enforcing document management standards within a given workplace or other definable scope. Document control practices ensure that all of the data concerning any given element of the workplace is accurate and in agreement with each other.

What is document control and why is it important?

Document control systems should play an important role in identity and access management, by protecting sensitive documents from exposure to the wrong parties. They should also support simplified access when needed by allowing authorized parties to quickly search, find, and retrieve archived and active documents.

Is a form a controlled document?

Forms are most often controlled, but could be uncontrolled. For example, if your procedure says “…record data – you may use a form such as Form XX or similar” the form would not necessarily need to be controlled.

What is document control requirements?

Identify the changes and current document revision status. Make relevant documents available at points of use. Ensure the documents remain legible and readily identifiable. Identify external documents and control their distribution.

What are the different control documents?

Types of Documentation Required for Developing Regulated Products

  • Standard operating procedures (SOPs).
  • Quality manuals.
  • Design input and output documents.
  • Test plans.
  • Validation checklists.
  • Nonconformance logs.
  • Deviation logs.
  • CAPA reports.

What are the benefits of document control?

Benefits of Implementing an Electronic Document Management System

  • Reduced Storage Space.
  • Enhanced Security.
  • Improved Regulatory Compliance.
  • Easier Document Retrieval.
  • Better Collaboration.
  • Better Backup and Disaster Recovery.
  • Increased Productivity.

How do you establish a document control system?

How to start a document control system

  1. Step 1: Identify documents and workflows.
  2. Step 2: Establish ownership and quality standards.
  3. Step 3: Name and classify documents.
  4. Step 4: Create revision protocols.
  5. Step 5: Manage security and access.
  6. Step 6: Classify and archive documents to ensure version control.

How do I assign a document control number?

Select the Field Properties tab.

  1. Enter a Prefix for the control field.
  2. Enter the Maximum Length for the control number from 1 to 16 numbers.
  3. For a Document Control Field, select the check box if numbers are to be automatically generated.
  4. For a Document Control Field, enter the Initial Value.
  5. Click Save.

How do you manage documents?

Tips to Manage Your Documents Efficiently

  1. Lay down the standards beforehand.
  2. Use a single cloud storage platform.
  3. Manage email attachments.
  4. Deploy standard naming convention.
  5. Use nested folders.
  6. Separate them by format.
  7. Delete unused documents.

What does it mean to have document control?

Document control is a requirement from the ISO 9001 standard. Document control is also a requirement from the ISO (*) 9001 international standard (Quality Management Systems – Requirements). This standard states notably that: “A documented procedure shall be established to define the controls needed:

Which is a part of the document management process?

The document management process consists of document creation, document control and records management. This process description addresses aspects of all three subprocesses, but is primarily focused on document control and records management.

Where are controlled documents stored on a computer?

Controlled documents shall be placed on the box files, computer system or in a programme for system archiving and to make sure an easy access once needed. All controlled documents issued by the document control management representative shall be recorded on a master log sheet.

What are controlled documents in a quality management system?

Controlled documents whose existence is mandated by the quality management system requirements. Typically, quality system controlled documents consist of policies, manuals, plans, standard operating procedures, work instructions, forms, and templates. Record (aka Quality Record)